![black wall arrows](http://images.ctfassets.net/ao073xfdpkqn/2K1SCkC6jGHCLlRJoLQ8LB/87d2a06d2f1d0be5760dc64fa9a69244/black-wall-arrows_1200x440.jpg)
5 Key Drivers Towards a More Intelligent Workplace
If there were a clear path to a more intelligent workplace, would you take it?
We all want a smarter, more productive, efficient and secure workplace. One that increases mobility and collaboration while reducing risk. But how do you get there? That depends on your current stage of digital transformation.
![circle with statistic inside](http://images.ctfassets.net/ao073xfdpkqn/464unjZ78dxkX0u30WF6nK/f48fef49d1b936ee271977083cd1227c/statistic_round_v2_770x250.jpg)
60% of organisations large and small don't have a comprehensive digital workplace strategy.
Evaluating your current workplace efficiency against five key operational performance drivers enables you to define potential improvement areas and determine the best way forward for establishing a more intelligent workplace. The insights and analytics gained from a full document lifecycle and process workflow assessment are invaluable. Especially given that digital transformation is an ongoing process with no end point. In an era when technology changes by the second, it’s critical to know where you are – whether to establish a baseline for starting out, or for understanding where and how to optimise your journey over time.
Five Key Drivers
1. Hidden Costs
With pressure to reduce business costs in general, a workplace assessment can help you identify the hidden costs in your organisation. Most organisations have underutilised technology, paper-intensive processes and unsecured archives. A Workplace Assessment often reveals surprising findings, such as a less-than-optimum IT infrastructure, a higher-than-anticipated environmental impact, unacceptable data security or inefficient work processes.
![flash drive on keyboard](http://images.ctfassets.net/ao073xfdpkqn/2q4Kn1UVvUYxQfgRDa62Zt/0e169c16a08392dcf32b358fcbee24cf/red-flashdrive-on-keyboard_770x257.jpg)
2. Document Infrastructure Management
The pressures involved with managing multi-vendor environments and multiple supplier contracts are more complex than ever. A full understanding of your existing IT, document and print infrastructure and user behaviours – knowing how your IT investments are being used and who’s accessing what, when and where – is critical.
The insights uncovered can open up opportunities to tighten security, increase automation, meet sustainability and corporate responsibility goals, enhance user experiences or simply monitor your ROI on previous initiatives.
3. System Integration
Most organisations have ever-evolving IT requirements to meet regulatory or changing clients or internal user needs. If you are one of those organisations, you will appreciate the challenges this brings. Especially with the prevalence of distributed teams and offices and a growing mobile workforce. Even if you are a single office, the process of getting work done has moved far from the workplace. Integrating systems and managing data streams across platforms requires careful planning.
![person holding smartphone](http://images.ctfassets.net/ao073xfdpkqn/10CMQ3uC9LqShft9lWTk3E/90ab52f30b59dca852c4bc11f2f8e9a4/person-on-smartphone-with-icons_770x350.jpg)
4. Strategy and Process
Creating intelligent workplace efficiency may start with connecting, controlling and managing your IT Infrastructure. But it doesn’t end there. It involves automating and streamlining processes to eliminate manual steps and make it easier to work, share and collaborate, and free-up time to focus on higher-value tasks and initiatives.
5. Security and Compliance
81% of security incidents are caused by credential theft. (Source: Verizon 2017 Data Breach Investigation Report) Are you using the most advanced technology to ensure that your systems, documents and data are safe?
It’s a more complex challenge than you may think. There are many endpoints – multifunction printers (MFPs), mobile and networked devices, documents and the users themselves.
Anything less than an end-to-end solution that integrates security and control across your entire print IT infrastructure – including authentication, traceability and auditable workflows – puts your company at risk.
Overall Benefits of Assessment
Create a clear path for success
Free up time to focus on your higher-value initiatives
More efficient work environments
Assess and Optimise today
Managed Print Services, a new offering from Xerox that takes Managed Print Services to the next level, uses analytics, cloud, digitisation and leading-edge technology to design more efficient work environments.
The information uncovered through our analytics- based approach will help you lay the foundation and create a clear path for a more productive, secure and efficient workplace today and tomorrow.
Find out where you are now. Let us conduct a thorough workplace assessment to help you identify areas of improvement in your organisation.
How we can help you be more efficient, productive and secure:
Managed Print Services
Workflow Applications
Product and Data Security
Request a workplace assessment from Xerox.
Thank you for your request. We will be in touch with you soon.
![Women walking down an office corridor, talking and looking at printed documents.](http://images.ctfassets.net/ao073xfdpkqn/5tqz9QSviEBnDfFwjh7T8F/c0f6eae34b003b07d873ef7270b1ca14/women-in-office-corridor-800x400.jpg)
Managed Print Services
We provide a set of core Managed Print Services (MPS) capabilities, including workplace assessments and print management, as well as digital transformation capabilities.
Learn more about Managed Print Services
Related Articles
Xerox Wins Keypoint Intelligence — Buyers Lab, Inc. (BLI) Pacesetter Award 2022–2023 for Comprehensive Managed Print Services Programs
Keypoint Intelligence – BLI recognises Xerox Managed Print Services (MPS) a leader in cloud print management, advanced security, document workflows, and more with another Pacesetter Award.
Best value, less waste: no compromise on quality
Organisations want devices that help them to meet environmental standards and reduce costs, but do not want to compromise on quality. Engaging in the circular economy can help them to achieve all three.
Xerox named a Leader in Quocirca's MPS 2022 Landscape Report
Xerox continues to lead in the Quocirca MPS vendor assessment, based on strategic vision and depth of service offerings, including cloud, digital workflow, security, and analytics.
Leader in Quocirca's MPS Cloud Print Services, 2024 Report
Quocirca named Xerox a Leader in its Managed Print Services Cloud Print Services 2024 Report over all competitors in the industry in strategic vision & completeness of service for our cloud-based device management, print management and productivity tools.
French Non-Profit Association Case Study
See how Xerox helped boost productivity and accessibility for one of France's most significant non-profit organizations with the help of our Managed Print Services and Workflow Central Platform.
Managed Print Services (MPS) Premier Webinar
Join us for a Xerox Premier Webinar to learn how to create a more agile, future-ready workplace.